Arcadia Charter School Board of Directors: 2010

Showing posts with label 2010. Show all posts

Tuesday, November 22, 2011

December 9, 2010 School Board Minutes

Northfield School of Arts and Technology

School Board Monthly Meeting Minutes

December 9, 2010

6:30 pm

ARTech at 1719 Cannon Road, Northfield

1. Call meeting to order at 6:36pm.

2. Verify Quorum

Present: Tammy Prichard (Board Chair), Evelyn Hoover, Janine Nelson, Chris Bashor, Jan

Rohwer, Tim Goodwin, Lisa Malecha, Maria Musachio

Absent: Jake Roberts

Additionally present: Simon Tyler, Ginger Coleman (student representative), Rebecca McMullen

3. Approve Agenda

Motion to approve: Lisa Malecha

Second: Chris Bashor

Motion passed: unanimously

4. Approve Minutes of November 11, 2010

Motion to approve: Janine Nelson

Second: Chris Bashor

Motion passed: unanimously

5. Speaker's Corner: This is an opportunity for community members to address the ARTech School Board on subjects related to the school. Please limit comments to three minutes.

6. Consent Agenda: None

7. Reports

(a) Finance Committee report by Janine Nelson. Presented Finance Committee meeting minutes. Repair and Maintenance Services is over budget due to flooding on east side of building in Oct. rainstorm. Reviewed goals developed by the strategic planning committee in July/09. 5 of 6 goals have been achieved.

(b) Financial Report by Rebecca McMullen. Presented FY10 Audit Review. Auditor’s report will be available in Jan. ’11.

(d) School Director Report by Simon Tyler

i. Enrollment and Waiting Lists: enrollment at 122

ii. Curricular Initiatives: 100% attendance at student conferences in Nov., Bob Gregory Bjorklund and Sarah Wallis led an Arts Analysis seminar based on the movie 39 Steps, Lori Coleman’s Spanish students attended the Mixed Blood Theater play Isabel Allend’s “House of Spirits”.

iii. Staffing Updates: none

iv. Building Status: Facilities committee is in initial lease negotiations with the landlord.

v. External Relations (Northfield School District, MDE, community, etc.): ARTech Open House 11/14, Thanks-Give fundraised over $5,000, discussion with authorizer, Cyberbullying workshop attended by Simon Tyler, ARTech greenhouse featured in the online newspaper Patch, Special Ed. Parent meeting 12/2.

vi. Professional Development: Special ed. Finance training 11/24, Relational Aggression and Girls workshop, Regions 5 workshop, Q-comp training, Blog training.

vii. Status of Academic and Non-Academic Goals: none

(e) Committee Report:

i. Communication Committee report by Lisa Malecha. Committee is creating a survey to evaluate the director. Discussion about ways to evaluate leadership. Committee has recruited parents to serve each of the 4 advisories

ii. Student rep. Report by Ginger Coleman. Ginger discussed “Artist in Residence” options with students. Students have an interest in a Technology artist. Students discussed bullying.

8. Discussion and Action Items:

(a) Bullying Prohibition Policy reviewed. Changes recommended by board members. Board will view the revised policy in Jan. ’11.

(b) Authorizer status: Northfield School district has applied to the state to renew their status as ARTech’s (and Prairie Creek’s) authorizer. Their application was denied and they will resubmit a revised application.

(c) Employee handbook: Paula Forbes was approached to consult on this document. She has not responded. Chris Bashor volunteered to research ideas for an employee handbook.

9. Announcements:

(a) Winter Break – Dec. 20 to Jan. 2

(b) Next School Board Meeting Jan 13, 6:30pm

10. Adjourn

Motion to approve: Maria Musachio

Second: Jan Rohwer

Motion passed: unanimously

Meeting adjourned at 9:16pm.

November 11, 2010 School Board Minutes

Northfield School of Arts and Technology

School Board Monthly Meeting

November 11, 2010

6:30 pm

ARTech at 1719 Cannon Road, Northfield

1. Call meeting to order at 6:40 pm

2. Verified a quorum: Present were Tim Goodwin, Chris B. Tam Prichard, Maria Musachio, Janine Nelson, Lisa Malecha, Jan Rohwer

Additionally present: Simon Tyler (director), Rebecca McMullen (business manager), Ginger Coleman (student representative)

3. Janine N. moved to approve agenda, second by Chris B., approved unanimously.

4. Approve Minutes of October 14, 2010

5. Speaker's Corner: No speakers.

6. Consent Agenda: None

7. Elect School Board Officers: Maria Musachio was nominated for Secretary to the board. Moved to approve appointment by Lisa M., seconded by Tim G., approved unanimously.

8. Reports

(a) Finance Committee and Financial Report presented by Janine N.:

Bank reconciliation report, Grants and fundraising review, annual and upcoming financial due dates, Expenditure/Revenue report, board Expenditures Comparison report, cash flow report, discussion of expenses.

(b) Board Chair Report by Tam Prichard:

Strategic Planning committees: chairs of committees named, Paula Forbes is available as a consultant and for Board Training, Board training for new Board members must be arranged., recommendation to revise the Board Action Calendar.

i. Enrollment and Waiting Lists

ii. Curricular Initiatives

iii. Staffing Updates: Tami Kasch-Flugum will return from family leave on 11/15/10.

iv. Building Status: Gas leak required building evacuation Nov. 9^th.

v. External Relations (Northfield School District, MDE, community, etc.)

vi. Professional Development

vii. Status of Academic and Non-Academic Goals

(d) Committee Report:

Arts Committee and Facilities Committee by Jan Rohwer: Arts committee wrote a proposal for an artist in residence, a pilot program for 4^th quarter.

Facilities Committee is working on building lease negotiation with landlord. Board has been updated on landlord’s proposal of $14per sq. ft. for existing bldg. and $9/sq. ft. for expansion. Consultant recommended $11/sq. ft. as a going market rate. Board encourages the Facilities Committee to negotiate with the landlord for a lease.

9. Discussion and Action Items:

10.

(a) Transfer of names for as a signer for checks from Joe Pahr to Lisa Malecha.

Maria Musachio moved that Lisa Malecha become a signer for school’s bank account, and that Joe Pahr be removed as signer for school’s bank account.

Janine Nelson seconded the motion.

Passed unanimously.

(b) Director Evaluation – Communications Committee will come up with a director evaluation process to be used in the spring.

11. Announcements:

(a) Open House: November 14, 2:00 – 4:00 pm

(b) Conferences: November 15 – 16

(d) Students are not in attendance on conference days 11/15 and 11/16.

12. Motion to Adjourn by Jan R., seconded by Lisa M., passed unanimously.

Meeting adjourned at 9:03pm

Submitted by Maria Musachio

October 14, 2010 School Board Minutes

Northfield School of Arts and Technology

School Board Monthly Meeting Minutes

October 14, 2010

6:30 pm

ARTech at 1719 Cannon Road, Northfield

1. Call meeting to order at 6:37 pm.

2. Verify Quorum

Present: Jan Rohwer, Janine Nelson, Maria Musachio, Lisa Malecha, Joe Pahr, Tammy Prichard,

Jake Roberts

Additionally present: Rebecca McMullen, Simon Tyler, Evelyn Hoover, Chris Bashor, Tim Goodwin

3. Approve Agenda

Motion to approve: Jan Rohwer

Second: Lisa Malecha

Motion passed unanimously

4. Approve Minutes of September 9, 2010

Motion to approve: Lisa Malecha

Second: Janine Nelson

Motion passed unanimously

5. Speaker's Corner: None

6. Certify School Board Election Results

(a) Regular members

i. Three members for terms that expire October, 2013

ii. One member for a term that expires October, 2012

Motion to accept Tim Goodwin, Evelyn Hover and Tammy Prichard for terms that expire October 2013 and to accept Chris Bashor for a term that expires 2011.

Motion to approve: Maria Musachio

Second: Janine Nelson

Motion passed unanimously

(b) Student Representative

Motion to accept Ginger Coleman as Student Representative

Motion to approve: Lisa Malech

Second: Maria Musachio

Motion passed unanimously.

7. Distribute Board Handbook to new members

8. Elect School Board Officers

(a) Chairperson

Motion to elect Tammy Prichard as Chairperson

Motion to approve: Jan Rohwer

Second: Maria Musachio

Motion passed unanimously

(b) Vice-Chairperson

Motion to elect Jan Rohwer as Vice-Chairperson

Motion to approve: Tammy Prichard

Second: Maria Musachio

Motion passed unanimously

Motion to table the election until next month

Motion to approve: Lisa Malecha

Second: Janine Nelson

Motion passed unanimously

(d) Treasurer

Motion to elect Janine Nelson as Treasurer

Motion to approve: Lisa Malecha

Second: Jake Roberts

Motion passed unanimously

9. Consent Agenda: None

10. Reports

(a) Finance Committee and Financial Report given by Janine Nelson (see notes attached at the end)

Motion to approve the changes to the revised budget.

Motion to approve: Maria Musachio

Second: Jan Rohwer

Motion passed unanimously

(b) Board Chair Report: Technology Job Description

Joe Pahr presented a report regarding Ryan Kromminga’s work to set up and maintain the technology.

i. Enrollment and Waiting Lists

ii. Curricular Initiatives

iii. Staffing Updates

iv. Building Status

v. External Relations (Northfield School District, MDE, community, etc.)

vi. Professional Development

vii. Status of Academic and Non-Academic Goals

(d) Report by Lisa Malecha: Grants, social media, and PE/ Health curriculum

Lisa is planning a year-round 3 year cycle of health classes for the Middle School; a 4 year cycle of quarter classes is planned for the High School. MDE is planning new requirements for health and PE credits.

(e) Committee Report: None

11. Discussion and Action Items:

(a) Approve submission of the Assurance of Compliance

Motion to approve: Jake Roberts

Second: Amy Haslett-Marroquin

Motion passed unanimously.

(b) Committees: Approve instructions to committees

i. Finance Committee

ii. Art Committee

iii. Facilities Committee

iv. Education Committee

v. Communications Committee

Motion to charge the committees with implementing the strategic plan for 2010- 2011

Motion to approve: Jan Rohwer

Second: Maria Musachio

Motion passed unanimously.

12. Announcements:

Presentation Night – November 5 at 6:30

Work day and End of Quarter (no school) – November 8

Conferences – November 15 – 16

Thanks-Give

A special “Thank You” was expressed to our out-going board members: Joe Pahr, Amy Haslett- Marroquin, and Danny Dobrow. Joe Pahr was recognized for his serving the school as the Board Chairperson during his last term.

13. Adjourn

Motion to approve: Lisa Malecha

Second: Jan Rohwer

Motion passed unanimously.

Meeting adjourned at 8:30 pm.

September 9, 2010 School Board Minutes

Northfield School of Arts and Technology

School Board Monthly Meeting Minutes

September 9, 2010

6:30 pm

ARTech at 1719 Cannon Road, Northfield

1. Call meeting to order at 6:34 pm

2. Verify Quorum

Present: Jan Rohwer, Janine Nelson, Maria Musachio, Lisa Malecha, Joe Pahr, Tammy Prichard, Jake Roberts

Additionally present: Rebecca McMullen, Simon Tyler

3. Approve Agenda

Motion to approve: Janine Nelson

Second: Jan Rohwer

Motion passed unanimously

4. Approve Minutes of August 24, 2010

Motion to approve: Maria Musachio

Second: Janine Nelson

Motion passed unanimously

5. Speaker's Corner: Chris Bashor visited and expressed an interest in the school board.

6. Consent Agenda: None

7. Reports

(a) Finance Committee and Financial Report

Janine Nelson presented and discussed current work of the Finance Committee: financing subs, grant writing, developing a calendar of repeating fund raisers and grant cycles, completing the audit and switching auditors, reviewing the financial portion of the annual report, repair costs for flooding, facility management costs, cash flow of state monies, developing a finance report “lite” for the school community

(b) Board Chair Report (see full report at the end)

i. Status of Board Election Process

ii. Meeting with possible consultant

iii. Technology Job Description

i. Enrollment and Waiting Lists

ii. Curricular Initiatives

iii. Staffing Updates: Temporary Discretionary Variance License Request

iv. Building Status

v. External Relations (Northfield School District, MDE, community, etc.)

vi. Professional Development

vii. Status of Academic and Non-Academic Goals

(d) Committee Report: None

8. Discussion and Action Items:

(a) Submit Annual Report

Move to submit the Annual Report

Motion to approve: Maria Musachio

Second: Jan Rohwer

Motion passed unanimously

(b) School Board Meeting Calendar

Move to accept the calendar changing September 8, 2011 to September 15, 2011.

Motion to approve: Maria Musachio

Second: Lisa Malecha

Motion passed unanimously

Todd Thompson presented his request for a leave of absence to Guatemala.

Move to authorize Todd Thompson 8 days of substitute pay covered by our current budget for an absence to develop a Guatemala connection.

Motion to approve: Lisa Malecha

Second: Janine Nelson

Motion passed unanimously

(d) Approve Offer of Staff Contracts: Art 0.50 FTE

Move to approve the contract to Sarah Wallis for an Art 0.50 FTE and part-time paraprofessional position.

Motion to approve: Maria Musachio

Second: Jan Rohwer

Motion passed unanimously

(e) Staff Survey: Plan for October

(f) Move that Communications Committee find the best way to survey parents and students in regards to an end of year program survey and charge the Education Committee with determining content of the survey.

Motion to approve: Lisa Malecha

Second: Janine Nelson

Motion passed unanimously

(g) Director Professional Development Plan

Simon Tyler will be enrolled in an administrator’s licensure program at Mankato State University.

9. Announcements

September 21 – 24, Manito-wish Trip for grades 7, 9, and 11

10. Adjourn at 9:03 pm.

Motion to approve: Janine Nelson

Second: Lisa Malecha

Motion passed unanimously

August 24, 2010 School Board Minutes

Northfield School of Arts and Technology

School Board Monthly Meeting Minutes

August 24, 2010

6:30 pm

ARTech at 1719 Cannon Road, Northfield

1. Call meeting to order at 6:38 pm

2. Verify Quorum

Present: Jan Rohwer, Janine Nelson, Maria Musachio, Jake Roberts, Joe Pahr, Tammy Prichard

Additionally present: Danny Dobrow, Rebecca McMullen, Simon Tyler

3. Approve Agenda

Motion to approve: Janine Nelson

Second: Jan Rohwer

Motion passed unanimously

4. Approve Minutes of August 12, 2010

Motion to approve: Jan Rohwer

Second: Janine Nelson

Motion passed unanimously

5. Speaker's Corner: Todd Thompson will be speaking later in the meeting.

6. Consent Agenda: Approve Amendment to By-laws: “ARTICLE VI – INSURANCE, Section 1. The Board of Directors shall obtain and maintain at least the amounts of and the types of insurance up to the tort liability limits under MN Statues 466 on behalf of any person who is a dirctor, officer, employee or agent of the corporation. “

Motion to approve: Maria Musachio

Second: Janine Nelson

Motion passed unanimously

7. Reports

(a) Finance Committee and Financial Report (no reports)

(b) Board Chair Report:

i. Status of Board Election Process

Notices have been sent to families, staff and news media. Deadline to submit is September 17, 2010. Election voting will be completed on Monday, October 11, 2010.

ii. Procedure for Staff Leave of Absence

Discussion of policy and funding for leaves of absence.

i. Enrollment and Waiting Lists

ii. Curricular Initiatives

iii. Staffing Updates

0.50 FTE Math 6, 7 and Title teacher hired (Kate Beiswanger)

0.50 Art teacher is yet to be hired

iv. Building Status

The Facilities Committee met with the landlords and plan to develop a timeline to negotiate a lease.

Great Room floor has been painted.

v. External Relations (Northfield School District, MDE, community, etc.)

vi. Professional Development

vii. Status of Academic and Non-Academic Goals

MCA scores were shared.

(d) Committee Report: Art Committee

The Art Committee met to discuss formulating a vision for Art.

8. Speaker's Corner: Todd Thompson spoke about his trips to Guatemala and his proposal for a leave of absence this year in the fall and spring. The Board will report to Todd regarding his leave after the September 9 meeting. The Finance committee will look at the budget with regards to this request.

9. Discussion and Action Items:

(a) Staff member leave of absence

The Board will report to Todd regarding his leave after the September 9 meeting. The Finance committee will look at the budget with regards to this request.

(b) Approve Student Handbook

Motion to approve: Jan Rohwer

Second: Jake Roberts

Motion passed unanimously

Motion to approve: Janine Nelson

Second: Maria Musachio

Move to put “Personal Days” before “Vacation Days” on page 3.

Motion to approve: Maria Musachio

Second: Janine Nelson

Motion passed unanimously

Move to add the words “per contracted year” following “$4,800” in the section regarding Medical Insurance on page 4.

Motion to approve: Jake Roberts

Second: Jan Rohwer

Motion passed unanimously

(d) Approve Offer of Staff Contracts:

Move to authorize the Director to negotiate the hiring the equivalent of a full-time hourly Special Education paraprofessional.

Motion to approve: Jake Roberts

Second: Jan Rohwer

Motion passed unanimously

i. Combined Math 0.40 FTE and .35 Title I

Move to hire Kate Beiswanger for the combined Math 0.40 FTE and .35 Title I

Motion to approve: Maria Musachio

Second: Janine Nelson

Motion passed unanimously

ii. Art 0.50 FTE

A contract has yet to be negotiated.

(e) Approve Director Emergency Succession Plan

This plan was approved as part of the Student Handbook.

10. Announcements:

(a) August 25: New Student and Family Orientation

(b) August 31 - September 2: Goal Setting Conferences

(d) September 7: First day of school for students

(e) September 9: School Board Meeting

11. Adjourn at 9:15 pm.

Motion to approve: Jake Roberts

Second: Jan Rohwer

Motion passed unanimously