June 9, 2011 School Board Minutes

Northfield School of Arts and Technology

School Board Meeting Minutes

6/9/11,  6:30 pm

ARTech at 1719 Cannon Road, Northfield

 1.       Call meeting to order at 6:44

                                                                                                                                    

 2.       Verify Quorum

                  Present:  Tammy Prichard, Jan Rohwer, Lisa Malecha, Evelyn Hoover, Janine Nelson, Maria

Musachio, Jake Roberts, Tim Goodwin

Additionally present:  Simon Tyler/Director, Ryan Krominga, Rebecca McMullen

 3.       Approve Agenda

                  Motion to approve:  Janine Nelson

                  Second: Lisa Malecha

                  Motion passed: unanimous

 4.       Approve Minutes of May 5, 2011

                  Motion to approve: Maria Musachio

                  Second: Jan Rohwer

                  Motion passed: unanimous

 5.       Approve Minutes of June 2, 2011

                  Motion to approve:  Tim Goodwin

                  Second: Janine Nelson

                  Motion passed: unanimous

 6.       Speaker's Corner:  No speakers

 7.       Consent Agenda:  None

 8.       Reports:

(a)    Finance Committee and Financial Report – Janine Nelson:

• July 31^st payment may be delayed due to possible state gov. shut down. Bank will give us a loan if needed.
• No Promise Fellow funding has been offered by the state. ARTech has not found $6,000 in its budget to fund this position if we were assigned a Promise Fellow. ARTech will not commit funds at this time.
• Finance committee recommends using the federal stimulus money to give  a staff bonus of 2.5% on Aug. 31^st, and to increase the school’s fund balance by approximately $7,000.
• Finance committee recommends creating a Staff Development line item to be funded annually. It is not sustainable at this time., so is not in the proposed 2011-2012 budget.
• FY12 budget proposed

(b)   Board Chair Report- Tammy Prichard:

• Thanks to the Search Committee for completing the process of hiring a director. They met their goal to have a director hired before the end of the school year.
• Thanks to Simon Tyler for his leadership in navigating the ARTech through very difficult financial times, supporting staff, initiating technology improvements, renewal of lease, and building expansion, among many other positive contributions to the school during his three years of service as executive director.
• Board training will be hosted by School Business Solutions. All school board members who have not yet received training will attend on June 14^th.
• School board will be retiring 3 members in Oct.: Lisa Malecha, Chris Bashor, and Maria Musachio. 3 new members will be elected in the fall.

(c)    School Director Report -Simon Tyler (Report attached)

 i.            Thanks to the school Board for their leadership with facility, building expansion, financial direction, and support.

 ii.          Enrollment and Waiting Lists: Currently enrollment is at 119.

 iii.         Curricular Initiatives: May Term is going well. High school graduation is Fri. 6/10. Twenty students will graduate.

 iv.        Building Status: (see Facilities Committee report by Tim Goodwin)

 v.          External Relations: Boat Project was in the paper.

(d)    Committee Reports: 

Facilities Committee – Tim Goodwin: Build out project will begin mid-June. Budget had to be revised and additional negotiation will happen when we know how much money is left. Construction should be complete by Oct. 13^th.

 9.       Discussion and Action Items:

(a)    Admission Policy (see attached)

Motion by Janine Nelson to approve new Admissions policy

Second: Evelyn Hoover

Motion passed: unanimous

(b)    Executive Director employment agreement

Motion by Janine Nelson to approve Executive Director employment agreement for Ryan Kromenga

Second: Jake Roberts

Motion passed: unanimous

(c) Staff Contracts

Motion by Tim Goodwin to approve staff contracts

Second: Evelyn Hoover

Motion passed: unanimous

(d) Approve Q-Comp report

Motion by Lisa Malecha to approve Q-Comp report submitted by Simon Tyler

Second: Jan Rohwer

Motion passed: unanimous

(e) Approve the FY11 budget

Motion by Tim Goodwin to approve FY11 budget

Second: Evelyn Hoover

Motion passed: unanimous

(f) Approve FY12 budget

Motion by Evelyn Hoover to approve FY12 budget

Second: Tim Goodwin

Motion passed: unanimous

(g) Approve the School board Meeting calendar

Motion by Lisa Malecha to approve School Board calendar

Second: Evelyn Hoover

Motion passed: unanimous

 10.    Announcements:

(a)    Presentation of May Term groups June 10^th, 9:30 am

(b)    Last day of school for students June 10^th, last day for staff June 15^th.

(c)    Graduation Night: 6/10 at 6:30pm

(d)    New Exec. Director role starts July 1st

(e)    Next School Board Meeting:  August 11, 2011

 11.    Adjourn

Motion to adjourn: Lisa Malecha

      Second:  Jan Rohwer

      Motion passed:  unanimous

      Meeting adjourned at 8:44pm